I recently asked a group of entrepreneurs, who I am connected with, what their biggest struggle was at this moment. The overwhelming response was systems. Not any one specific system but understanding exactly what systems are and why do you need them in a business.
So first, what is a system?
A system is, essentially, a task broken down into the details that make it work. For example, let’s say you have a newsletter that is published monthly. You need to be documenting the people responsible, the individual steps of the process from beginning to completion, and what tools may be needed to complete the task.
But what’s the difference between a process and system?
A process is a sequence of events or steps you take to do what you do. It may be something that you aren’t even aware of until someone, like me, asks or points it out. Think about your morning routine. Chances are, we may not think much about it because it has become a habit. While the undocumented process may work just fine for your morning routine (although I would love to help you systematize that as well), your business needs systems.
Michael Gerber, author of The EMyth, would tell us that a system isn’t a system until it is documented. So, at this point, we have an “undocumented process”.
Think about it this way: without documentation, all of your tasks, processes, and procedures become an assumption about how things should be done. If you were out of your office, would you want someone assuming how you want things done, or simply taking their best guess? Probably not.
A process becomes a system once it is captured, documented, and centralized. While many business owners resist this step, it’s one of the key steps to growing your business and getting out of micromanaging the day to day. It is this documentation that will keep things progressing smoothly in your absence.
Why do you need systems?
We often struggle to find the balance that we so desire in life. For those torn between building the business they are passionate about and balancing time with family or other commitments, systems become essential to making it all work.
Think about it – If you were to step away from your business for a period of time, would the business continue to operate? Could you plan an extended vacation and not worry? Are you able to easily delegate tasks to others so your business focus can be on revenue generating activities?
Now, imagine having the peace of mind knowing that, even when you are away, things will get done exactly how you would do them yourself. That is the magic of systems.
A proactive business needs systems for consistency, efficiency, and growth. Until you have systems in place you can never officially step into the CEO role and will always be the one working in the weeds.
When systems are in place, everything becomes more deliberate, more streamlined, and consistent. Systems allow you to step out of “doing” so you can automate and delegate what needs to be done.
Whether you realize it or not, you already have systems in your business, but you may not recognize them. You may have a specific way you interact with your customers or your team. You likely have a specific way you process your invoices (hopefully) on a regular basis.
Starting the process of getting your business systems under control can seem overwhelming. My goal is to help you with the steps to create systems in your business so that they are a part of your daily habits and not just part of a larger daunting task.
5 Day Systems Challenge
Click here to learn about our 5 day Systems Challenge, a FREE challenge to help you jump start the process of systematizing your business and your life.